Barry University

A Catholic university in Florida accelerates admissions decisions by 6X and turns 48 percent more prospects into formal applicants while gaining resilience to adapt to COVID-19

Business Goals

Barry University, a Catholic institution of higher education, is committed to the highest academic standards for its student body. To deliver on its commitment, the university’s leadership wanted to streamline student and faculty lifecycle processes, like recruitment and admissions, across its HR and IT systems.

To optimize recruitment, the university looked to cloud applications to help convert more prospective students into formal applicants.

To speed its admissions processes, the university wanted to give officials easy access to more relevant information.

Integration Challenges

Barry University’s legacy systems were outdated and unintegrated. Its on-premises ERP application didn’t connect with its student information system (SIS) or a homegrown student portal, which meant slow manual processes and mounds of paper documentation.

To connect key systems with Workday, Barry University’s IT used Workday Studio, but the process was difficult and complex. “To unleash the power of data, we needed to digitally transform and modernize legacy systems leveraging a robust integration platform,” says Hernan Londono, Barry University’s CTO.

How Boomi Helped

Boomi has automated paper-based admissions processes, giving decision makers comprehensive information for faster admissions decisions.

It also uses Boomi to automate cumbersome recruitment processes with multiple integrations that better engage prospects across more digital touchpoints.

Barry University has completed over 180 Boomi integrations, including connections to Workday Financial Management. Now it’s preparing to use Boomi in a major Workday Student implementation to replace its legacy SIS. The Boomi Platform is faster and simpler than the Workday Studio integration tool.


Boomi reduced decision making time on applications from 30 days to five. “With Boomi, everything is automated and our admissions team can make decisions on applicants 6X faster,” says Grace Ralfelt, solutions architect at Barry University.

On recruitment, Barry has seen a 48 percent gain in conversion of prospects into formal applicants through Boomi-powered process orchestration. The university is also advancing towards a 360-degree view of prospects and students, as integrations expand to onboarding processes across Salesforce, Workday, and other systems.